Title Deed
The title deed (sale deed or conveyance deed) is the primary document establishing ownership. It records the transfer of property from seller to buyer, the sale price, property description, and is registered with the Sub-Registrar. Always insist on seeing the original title deed — not just photocopies. The chain of title deeds going back 30 years should show a clear, unbroken ownership trail.
Encumbrance Certificate (EC)
The EC is issued by the Sub-Registrar and shows all registered transactions and encumbrances (mortgages, liens, charges) on a property for a specified period. Request an EC for the maximum period available — ideally 30 years. A clean EC showing no encumbrances confirms that the property is free from registered claims. Note that the EC only covers registered encumbrances; unregistered claims or litigation may not appear.
Form I & XIV
These are extracts from the Goa land revenue records. Form I shows the ownership details, survey number, area, and classification of the property. Form XIV shows the mutation history — i.e., the record of ownership changes over time. These forms are obtained from the taluka Mamlatdar's office and are essential for verifying that revenue records align with the title deed. Discrepancies between Form I and the title deed must be investigated before proceeding.
Other Key Documents
Depending on the property type, you may also need: NA conversion order (for land converted from agricultural use), Development Permission (for constructed properties), Completion or Occupancy Certificate, CRZ clearance certificate, RERA registration (for under-construction projects), property tax receipts, and NOCs from various authorities. Your lawyer will advise on the specific documents required for your transaction based on the property type and location.
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